Free template

A consulting invoice template that actually works

Hourly rates, project phases, retainer billing. One template that handles all of it. Tax-compliant, professional, and ready in minutes.

Create Your First Invoice

Free. No credit card needed.

Stop wrestling with spreadsheets

Consulting engagements come in all shapes. A two-hour strategy call, a six-month transformation project, a rolling monthly retainer. Your invoice template needs to handle all of it without breaking a sweat. Billstride gives you a clean, professional layout with flexible line items for hours, days, fixed fees, and expenses. Tax calculations happen automatically. E-invoicing XML is embedded. You focus on the client work.

Built for consulting work

Hourly, daily, or fixed-fee line items
Mix and match billing types on a single invoice. Hours on Monday, a flat project fee on Tuesday. Each line item gets its own quantity, unit, and rate.
$0.30 per invoice. No subscription.
Perfect for consultants who bill once a month or once a quarter. Pay when you send. Your first invoice is free.
E-invoicing for corporate clients
Large clients increasingly require structured invoices. ZUGFeRD, XRechnung, and Factur-X are built in. No manual XML, no extra steps.
Professional PDFs with your branding
Three clean styles. Your logo, detailed line items, full tax breakdown. The kind of invoice that reflects your expertise.
Multi-currency for international clients
Bill in USD, EUR, GBP, or 150+ other currencies. Number formatting adapts to the locale automatically.
Tax compliance across borders
VAT, reverse charge, intra-community rules. Billstride applies the right tax logic based on where you and your client are located.

What a good consulting invoice covers

  • Hourly or daily rates with quantity and unit
  • Project phases as separate line items
  • Retainer billing with recurring schedules
  • Reimbursable expenses with clear descriptions
  • Payment terms and due dates upfront

Questions

Can I include both hourly rates and expenses on one invoice?

Yes. Each line item is independent. Combine hours, project fees, and reimbursable expenses on a single invoice with different units and rates.

How do I bill for a retainer engagement?

Create a line item for the retainer amount and set it up as recurring. Billstride generates and optionally sends the invoice at each billing period.

Is the template really free?

Your first invoice is completely free. After that, each invoice costs $0.30. No subscription, no hidden fees.

Can I customize the template with my logo?

Yes. Upload your logo and pick from three invoice styles: classic, modern, or editorial.

What if my client needs an e-invoice?

Every invoice can be exported as ZUGFeRD, XRechnung, or Factur-X. The structured XML is embedded in the PDF automatically.

One price. No surprises.

Pay as you go

$0.30

per invoice

  • First invoice free
  • All features included
  • No subscription
  • E-invoicing built in
  • 150+ currencies
  • AI PDF import
Get Started

Free. No credit card needed.